Mapping success (part 2)
Furnishing an office on gut feeling is gambling with square metres. VRT prefers to count. With Braincount on a tablet they walk through their buildings, and afterwards they see at a glance which spots are alive and which mostly collect dust.
In part 1 we built the foundation: a multi-tenant web app where organisations manage their buildings, floors, rooms and furniture on their own floor plans. For VRT, it runs in VRT colours, with their logo and their buildings.
But knowing what’s there is one thing. Knowing what’s actually used is another story. And that story starts with counting.
Counting with a tablet
Measuring occupancy sounds like sensors under every desk, a dashboard full of wiggling charts and an invoice with just as many zeros. It can be simpler.
During a measuring period, someone walks the floor at fixed times with the floor plan on a tablet. Tap a desk: occupied or free. Next. The counts land in Braincount straight away, so nobody has to retype a clipboard afterwards.
See where it’s buzzing
After a few weeks of counting, the floor plan colours itself in. Dark where it’s busy, light where the pot plant is the only permanent resident. Per room, per day and per hour.
Suddenly the ‘we don’t have enough space’ conversation is about numbers. Sometimes that turns out to be true. Sometimes everyone just comes in on Tuesdays.
Exports, because there’s always someone with Excel
The numbers don’t stay stuck in the app. Occupancy per desk or per hour, the furniture inventory, colour-coded floor plans: it all goes out as an export. For the facility manager who wants their own pivot tables, and for Brainmove, who builds a well-founded recommendation on top.
The result
Braincount doesn’t decide anything. It does make sure the office discussion is about numbers, not about who shouts loudest that there’s never any room.
Less gut feeling. More floor plan.
Related work
Other work that connects to this.
Strong bones, with a wink
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